Blog
Notion guides for architects, engineers and designers
Step-by-step guides for running a design or engineering practice in Notion, grouped by the kind of work you do.
24 pages
Each guide starts with a short answer you can use straight away, then shows the databases, properties and views to build, with the mistakes to avoid. They are written for small and mid-sized practices, and every one says plainly what Notion is not suited to, so you can keep CAD, BIM, accounting and formal document control where they belong.
Not sure where to begin? Read the practice guide for your discipline first, then add one workflow at a time: drawing register, approvals, procurement or deliverables.
Running a practice
- Running a practiceAI tools for architects in 2026: what actually works in practicePractical AI uses for architecture practices in 2026: writing, meeting notes, research, visualisation and Notion automation, with limits and ground rules.3 min read · 17 October 2026
- Running a practiceHow architects can use Notion to manage their practiceA practical guide to running an architecture practice in Notion: projects, phases, drawing registers, approvals, meetings, fees and a weekly routine.5 min read · 17 October 2026
- Running a practiceNotion for interior designers: the complete guide to running your studioHow interior designers use Notion: projects and rooms, selections and FF&E, mood boards, client approvals, procurement, budgets and a weekly studio routine.4 min read · 17 October 2026
- Running a practiceThe best ways lawyers and architects use Notion: lessons for professional practicesWhat law firms and architecture practices have in common in Notion: matters and projects, deadlines, decisions, time, client portals and knowledge, compared.3 min read · 17 October 2026
Studio workflows
- Studio workflowsHow to build a client portal for your architecture practice in NotionBuild a client portal in Notion for design projects: what to show, how guest sharing works, permission levels, what never to share and a weekly update routine.3 min read · 17 October 2026
- Studio workflowsHow to build an FF&E schedule in NotionBuild an FF&E schedule in Notion: one item per row linked to rooms and suppliers, procurement statuses, lead times, budgets, approvals and client-ready views.4 min read · 17 October 2026
- Studio workflowsHow to make a mood board in Notion for interior and architecture projectsThree ways to make a mood board in Notion: gallery databases, column layouts and embedded Pinterest boards, plus tagging, client sharing and image rights.3 min read · 17 October 2026
- Studio workflowsHow to save and organise your designs in NotionHow to save drawings, renders, sketches and mood boards in Notion: uploads versus embeds, Figma and PDF previews, file limits and a structure that stays findable.4 min read · 17 October 2026
- Studio workflowsHow to set up a drawing register in NotionBuild an architectural drawing register in Notion: sheets, revisions, issue sheets with purpose codes and recipients, and views for the current set.3 min read · 17 October 2026
- Studio workflowsHow to track architecture projects in Notion, step by stepA step-by-step build for tracking architecture projects in Notion: the Projects database, phases, key dates, linked drawings and approvals, and daily views.3 min read · 17 October 2026
- Studio workflowsHow to track client approvals in Notion for design projectsTrack design approvals in Notion: an Approvals database tied to drawings and selections, dated decisions, ready-to-order checks and views for what is pending.3 min read · 17 October 2026
Interior design
- Interior designClient approval tracking for interior design: from mood board to ready-to-orderTrack interior design approvals item by item: scheme sign-off, selection approvals, ready-to-order checks and a dated record that survives a change of mind.3 min read · 17 October 2026
- Interior designInterior design fee proposals that get signed (and how to track them in Notion)How to write interior design fee proposals clients sign: scope, fee structure, exclusions, stages and terms, plus a Notion pipeline to track every proposal.3 min read · 17 October 2026
- Interior designTracking vendor lead times in interior design projects with NotionStop late deliveries: track vendor lead times in Notion with order-by dates, supplier-confirmed dates, delay flags and views that show what to chase today.3 min read · 17 October 2026
Landscape architecture
- Landscape architectureNotion for landscape architects: the complete guideHow landscape architects use Notion: projects, planting schedules, site surveys, materials, consultants, approvals and construction observations in one workspace.3 min read · 17 October 2026
- Landscape architecturePlanting schedule tracking for landscape architects in NotionBuild a planting schedule in Notion linked to a reusable plant library: areas, quantities, sizes, planting windows, substitutions and supplier status.3 min read · 17 October 2026
Engineers and consultants
- Engineers and consultantsCommissioning and sign-off tracking for MEP consultants in NotionTrack MEP commissioning and sign-off in Notion: systems, tests, witnesses, results, defects and handover status, with views for outstanding and failed items.3 min read · 17 October 2026
- Engineers and consultantsDeliverable tracking for architectural consultants in NotionTrack every deliverable you owe in Notion: engagement, due date, owner, version, client review status and a cross-client due-this-week view.3 min read · 17 October 2026
- Engineers and consultantsNotion for architectural consultants: the complete guideHow architectural consultants and specialist practices use Notion: engagements, deliverables, client reviews, fees, knowledge and handover in linked databases.3 min read · 17 October 2026
- Engineers and consultantsNotion for civil engineers: the complete guide to running projects and permitsHow civil engineering teams use Notion: projects, deliverables, permits, RFIs, site visits and calculations in linked databases, plus where Notion stops.3 min read · 17 October 2026
- Engineers and consultantsNotion for MEP consultants: the complete guideHow MEP consultants use Notion: projects, systems, coordination clashes, design reviews, commissioning, O&M handover and queries in linked databases.3 min read · 17 October 2026
- Engineers and consultantsNotion for structural engineers: the complete guideHow structural engineers use Notion: projects, calculation registers, drawing issue, design reviews, site inspections and queries in linked databases.3 min read · 17 October 2026
- Engineers and consultantsPermit expiry tracking for civil engineers in NotionNever miss a permit renewal: build a permits database in Notion with expiry dates, conditions, renewal lead times and automatic reminders for civil engineers.3 min read · 17 October 2026
Students
Skip the blank page
ArchitectOS and InteriorDesignOS are ready-made Notion workspaces for projects, clients, drawings, approvals, selections, vendors and fees. $79 each, one-time.