Planting schedule tracking for landscape architects in Notion

Why not just use a spreadsheet?

A spreadsheet planting schedule works until the third project, when you retype the same plant details, a supplier changes a size and nobody knows which schedules are affected. Relating schedule rows to a plant library removes the retyping, and a plant's performance notes follow it from project to project.

What should each schedule row contain?

How do you build it?

1. 1

   Create or reuse the Plants library

   One entry per species or cultivar with the properties you filter on.

2. 2

   Create the Planting schedule database

   Add the properties above and relate each row to a plant, project and area.

3. 3

   Add a line-total rollup

   Roll up quantities by area and by plant for ordering.

4. 4

   Save views

   By area (for the drawing schedule), by planting window (for the programme), by supplier (for orders).

5. 5

   Update status on site

   Mark rows delivered and planted during site visits.

• Notion for landscape architects: the complete guide

How do you handle substitutions?

Plants become unavailable. Record the original specification, the proposed substitute, the reason and who approved it, as a linked entry. The schedule then shows the current approved plant while keeping the history, which protects you if a client later asks why the planting changed.

Frequently asked questions

How do I make a planting schedule in Notion?

Create a Planting schedule database related to a Plants library and to projects, with quantity, size, window and supply status.

Can I export a planting schedule for drawings?

Yes. Filter a view to one area, and copy or export the table into your drawing schedule.

How do I handle plant substitutions?

Record the substitute, reason and approver as a linked entry so history is preserved.

Can Notion calculate total quantities per plant?

Yes, with rollups that sum quantities across schedule rows by plant, area or project.

Is there a free planting schedule template?

You can build one in an afternoon with the properties above; Notion's gallery also has landscape templates.