A Monograph alternative for architects: when switching to Notion makes sense

What does Monograph do?

Reviews describe Monograph as cloud-based software for small to mid-size architecture and landscape architecture firms, covering project planning, time tracking, invoicing and forecasting. Users and reviewers highlight fee-by-phase tracking, time logged against project phases, budget overrun alerts and invoicing drawn from progress and timesheets. Reported limits include basic report customisation, a smaller integrations list and weaker handling of overhead time. Pricing is by quote.

What would you gain by moving to Notion?

• A workspace shaped around your process: drawing registers, approvals, meetings, knowledge.
• One tool for projects and practice knowledge.
• Lower and more predictable cost for small teams.
• Control: you change the structure without asking a vendor.

What would you give up?

How to switch (or split) sensibly

1. 1

   Decide the split

   Keep time, fees and invoicing where they are if they work; move project tracking and knowledge first.

2. 2

   Export from Monograph

   Export project, client and fee data you want to keep before changing anything.

3. 3

   Build Projects and Clients in Notion

   Import the exported data as CSV into databases.

4. 4

   Run both for one cycle

   Use one billing period in parallel before cutting over.

5. 5

   Review after a quarter

   Check whether you miss integrated profitability enough to restore it.

• Best project management software for small architecture firms
• How architects use Notion to manage their practice

Frequently asked questions

Is Notion a good alternative to Monograph?

Only if you mainly need flexible project organisation. It lacks Monograph's integrated time-to-invoice and forecasting.

Can I use Notion and Monograph together?

Yes. Keep fees and time in Monograph and use Notion for projects, drawings, approvals and knowledge.

Can Notion track time against fee budgets?

Yes, with a Time database and rollups, but there is no built-in timer or overrun alert.

How do I import data into Notion?

Export as CSV and import into a Notion database, then add relations.

What does Monograph cost?

Pricing is custom-quoted; ask the vendor.